132nd Annual and Special General Meeting

TAKE NOTICE that the 2024 Annual and Special General Meeting of the Members of Grenville Mutual Insurance Company will be held on the 26th day of March 2024 at 1:00pm, for the purposes of:

  1. Receiving and approving the Minutes of the 2023 Annual Meeting.

  2. Receiving the 2023 Annual Statement and Auditors’ Report.

  3. Considering and if thought fit, adopting, with such amendments as may be made at the meeting, amending the Company’s General By-law passed by the Board of Directors October 18, 2023, under Article 3.0 Board of Directors, Section 4. c) to be replaced with the following:

    At any one time, there may be two Directors who are not Members of the Corporation, with such person’s consent in writing. All other Directors shall be Members of the Corporation and remain Members of the Corporation for the time that they hold office.


  4. Electing three Directors for a three-year term. Two Directors whose terms will expire are Ivan Petersen and Ron Greaves, each of whom are eligible to be re-elected and have been nominated for re-election in accordance with the company’s By-laws. Ian Wade has retired and as a result the Grenville Mutual Nominating Committee has nominated Dan Pettigrew for election to the Board.

  5. Appointing auditors for the year 2024

The meeting will be held electronically, allowing all members who wish to attend the meeting and vote, to do so by establishing a communications link to the meeting.

Members wishing to attend the meeting electronically are asked to contact the office by March 20, 2024, to pre-register with a valid policy number. Please contact agm@grenvillemutual.com or call the company at 613-258-9988 during office hours to provide the required registration information. Upon verification of membership, members will be provided with connection details as to how to join and participate in the electronic meeting.

The company’s 2023 Annual Statement is made available on the company’s website and a copy may be obtained by sending a written request to the company’s head office at least 14 days before the meeting.